Forms and Documents

 

District Deadlines: purchase/travel occurring July-November is due no later than December 15th. Purchase/travel occurring December-March is due no later than April 15th. Purchase/travel occurring April-June is due no later than July 15th.

 

General Fund

Note:  Use date of travel for Mileage and Conference Reimbursements.  Avoid crossing calendar years or mixing calender years the rates are different.

Conference & Travel - Approval Form (Travel PO Requests for building/department & TI)
2020 Mileage Reimbursement Request Form (form good through December 2020)
2020 Conference & Travel Reimbursement - Use Date of Travel (form good through December 2020)
2020 Teacher Improvement Conference & Travel Reimbursement (form good through December 2020)
2020-2021 Request for Payment Form - This form is for all Payments,
Reimbursements, Refunds, Teacher Improvement etc.

Reference

Finance Office Reference Guide (Reimbursement guidelines and school procedures)

Student Activity

2020-2021 Payment Request Form - This form has been revised for 20-21
2020 Student Activity Mileage Reimbursement Request (form good through December 2020)
Student Activity Reference Guide
Simple Ledger
Student Activity Deposit Form   Do not send bank receipts and deposit slips to Finance.
Be certain to attach legible PDF to the Deposit form.

Miscellaneous

Amazon Business Instructions
Car Rental Request Form (district directly pays)
Car Rental Discounted & Tax Exempt for District Reimbursable Travel (e.g TI)
Car Rental for Discounted Leisure Travel
Domino's Direct Billing Program
Finance Office Communications (Internal)
Foundation Grant Reimbursement Form
General Fund Deposit Summary
In-District Mileage Chart
REP (Registry of Educational Personnel)
RevTrak Set Up Request Form
Student Scholarship Claim Form
SCTN Video Recording Request 

Attaching Documents to Online Forms: Tips

PDFs preferred
Scan documents together when possible
Scan Documents in a single direction
Only attach documents one time, delete duplicates
Avoid attaching photos/jpegs
Use a scanner app if using a phone to create PDFs (e.g CamScanner):
 -The apps allow for photos of all receipts/documents to be combined into a single, legible PDF.

Insurance

Certificate of Insurance Request Form 
Incident/Accident Report (NOT for Employees-Must Report to HR - HR Web page)
Property Loss Form (Damaged items/property)
Auto Incident Form
 

Vendor

Vendor ACH Form
Vendor Form - W9 Request