Forms and Documents
General Fund
Note: Use date of travel for Mileage and Conference Reimbursements. Avoid crossing calendar years or mixing calender years the rates are different.
Conference & Travel - Approval Form (Travel PO Requests for building/department & TI)
2020 Mileage Reimbursement Request Form (Only submit 12/1/20-12/31/20, Please do not mix years)
2021 Mileage Reimbursement Request Form (form good 1/1/21-12/31/21, Please do not mix years)
2020 Conference & Travel Reimbursement - Use Dates of Travel (Only submit 12/1/20-12/31/20)
2021 Conference & Travel Reimbursement - Use Dates of Travel (form good 1/1/21-12/31/21)
2020 Teacher Improvement Conference & Travel Reimbursement (form good through December 2020)
2021 Teacher Improvement Conference & Travel Reimbursement (form good 1/1/21)
2020-2021 Request for Payment Form - This form is for all Payments,
Reimbursements, Refunds, Teacher Improvement etc.
Reference
Finance Office Reference Guide (Reimbursement guidelines and school procedures)
Student Activity
2020-2021 Payment Request Form - This form has been revised for 20-21
2020 Student Activity Mileage Reimbursement Request (form good through December 2020)
Student Activity Reference Guide
Simple Ledger
Student Activity Deposit Form Do not send bank receipts and deposit slips to Finance.
Be certain to attach legible PDF to the Deposit form.
Miscellaneous
Amazon Business Instructions
Car Rental Request Form (district directly pays)
Car Rental Discounted & Tax Exempt for District Reimbursable Travel (e.g TI)
Car Rental for Discounted Leisure Travel
Domino's Direct Billing Program
Finance Office Communications (Internal)
Foundation Grant Reimbursement Form
General Fund Deposit Summary
In-District Mileage Chart
REP (Registry of Educational Personnel)
RevTrak Set Up Request Form
Student Scholarship Claim Form
SCTN Video Recording Request
Attaching Documents to Online Forms: Tips
PDFs preferred
Scan documents together when possible
Scan Documents in a single direction
Only attach documents one time, delete duplicates
Avoid attaching photos/jpegs.
Use a scanner app if using a phone to create PDFs (e.g CamScanner):
-The apps allow for photos of all receipts/documents to be combined into a single, legible PDF.
Insurance
Certificate of Insurance Request Form
Incident/Accident Report (NOT for Employees-Must Report to HR - HR Web page)
Property Loss Form (Damaged items/property)
Auto Incident Form
